Guide for all users

Create and set up a Collection

Create your first Collection, add the right Attributes, and decide which fields Resell Scan should extract with AI or expect you to enter manually.

Duration: approx. 10 minDifficulty: beginnerLast updated: May 15, 2025

In this guide

What this guide covers

A Collection is the foundation for scans, tables, and exports. Its Attributes determine which data is maintained per Product, which values AI creates automatically, and which fields you fill in yourself.

Go to Collections

Open your dashboard and go to Collections in the left navigation.

Resell Scan dashboard with Collections open — Here you see all existing Collections and start building a new data structure.

Collections separate different Product groups or workflows.

Each Collection gets its own Attributes.

The later data table and CSV export are based on this structure.

Create a new Collection

Click “New Collection” and choose a clear name. The description is optional, but useful when you work with multiple workflows.

Create New Collection dialog with name and description — Name is required. You can use the description to capture the purpose or sales channel of the Collection.

Keep naming simple

Use names like “Nintendo DS games”, “Sneaker inventory”, or “B-stock cameras”. That makes selection in the scan flow faster later.

Plan Attributes

Open the Collection and switch to Attributes. There you define the fields saved for each Product Entry.

Attributes overview for a Resell Scan Collection — Attributes become the columns of your later data table and control the scan workflow.

AI Attributes are analyzed automatically from images during scanning.

Manual Attributes appear as input fields in the scan flow.

Automatic IDs can create sequential numbers per Collection.

Selection fields keep repeated values consistent.

Create an Attribute

Create an Attribute with name, type, and options. Decide whether the field is required and whether AI should extract it.

Form for creating a Collection Attribute in Resell Scan — The Attribute form controls type, required-field status, AI extraction, and additional settings.

AI extraction

Enable AI extraction for fields that can be inferred from images, such as title, condition, platform, color, or model information.

Set required fields intentionally

A manual required field blocks analysis until you fill it in. Use required fields only for data that must really exist before every scan.

Understand options

Use suitable Attribute types so inputs, AI results, and CSV exports stay clean.

Text and long text

For titles, descriptions, or free-form notes.

Number and rating

For prices, quantities, conditions, or star values.

Single select and multi-select

For fixed value lists such as platform, size, or category.

Date, URL, and email

For validated fields with clear format checks.

Yes/no

For simple decisions such as original packaging available.

Automatic ID

For unique sequential Product or inventory identifiers.

Optimize for scans

For a start, title, category, condition, description, and a few manual fields such as purchase price or internal ID are usually enough. Expand the Collection once you see which data you actually need.

At the end of this guide you can:

create a new Collectionplan Attributes sensiblydistinguish AI and manual fieldsuse required fields intentionallyuse selection values and automatic IDsprepare your Collection for scans

Create Collection